Every staff member's profile has a Notes tab for things a manager needs to remember about them. Notes are only visible to roles with the View User Notes permission — the staff member doesn't see the tab unless their own role has it.
The tab and each action have their own permissions: View User Notes to read, Create User Notes to add notes and edit your own, Archive User Notes to archive and restore, and Delete User Notes to delete for good.
Step 2
Open Notes
Click the Notes tab on their profile.
Step 3
Write the note
Click Add Note, then type it in the Message box.
Step 4
Set the priority
Choose Low, Normal, High or Urgent under Priority. New notes start on Normal. Then click Create Note.
Step 5
Find notes later
Notes are sorted by Priority, most urgent first. Click Created or Updated to sort by date instead, and click the same one again to reverse the order. Each note is coloured by its priority and shows who wrote it and when.
Step 6
Edit, archive or delete
Use a note's ⋮ menu. Edit Note appears on notes you wrote. Archive Note hides it from the list — tick Show archived to see archived notes and restore one with Unarchive Note. Delete Permanently can't be undone.
Keep reading
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Message your team
Open a conversation, send a message, and reply to a particular one so the thread still reads clearly later.
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Start a group chat
Start a conversation with several colleagues, name the group, and share a file in it.
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Set who a team can message
Use teams to decide who can message whom: managers reach their whole team, and members reach each other only when the team allows it.
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